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Are you looking for Apostille services? You have come to the right place.

Rai’s Apostille Service is a provider of apostille services in California and nationwide. We are a registered service provider with the Secretary of State-Authentications, Apostilles, and Certificates. We fully understand the State of California Apostille process and the unique requirements of certain countries. Expect quick and efficient document authentication through all 50 US states, the Secretary of D.C., and the US Department of State in Washington, D.C.

Our goal is to help our clients save time and money and avoid the frustration of dealing with various government offices. We provide a multitude of streamlined and all-inclusive services to help you reach your goals. We have taken the guesswork out of the process. Rai’s Apostille Service has streamlined our services to provide speed, quality, and timely results at a competitive price.

Premium Apostille services are what we want to deliver to you. Contact us now.

Our Mission

Our mission is to provide quick and efficient document authentication, always putting your needs at the center of our work. We offer you speed and convenience with excellent customer service if you need it.

Our Vision

Our vision is to be the preferred apostille service provider in the communities we serve, known for our dedication and professionalism.

What is an Apostille or Authentication?

Apostille (pronounced “ah-po-steel”) is a French word meaning certification. An Apostille or Authentication is simply the name for a specialized certification issued by the Secretary of State. An Apostille is affixed to your original document to verify an official’s signature is authentic so it can be accepted for use in Countries that are party to the Hague Convention.

An apostille is a form attached to a US document that verifies the authenticity of the seals and signatures. It is commonly used when submitting documents to other countries.

Apostilling documents can be a complex process. In most cases, you must obtain an original or certified copy of the document you are required to apostille. Once received, the document will have to be submitted to the issuing office of authentications, such as the Secretary of State, the US Department of State in Washington, DC, or the embassy or consulate.

The biggest challenge in the apostille authentication process is the unique requirements of each document one must meet before the paperwork is valid for apostille. This is why Rai’s Apostille offers a commitment-free document review service that will ensure your documents meet all the requirements necessary for apostille or embassy legalization.

Our comprehensive document apostille services allow us to prepare, file, and obtain the apostille for every state on your behalf in the most convenient and professional manner. We can sometimes provide same-day apostille service for personal and business documents. However, please keep in mind that federal documents from the US Department of State take more time.

What Are the Benefits of Using an Apostille?

As global interactions increase in both personal and professional realms, understanding the benefits of using an apostille becomes crucial for individuals and businesses alike. Here are the key benefits of utilizing an apostille for document authentication:

Streamlined International Acceptance

When a document is apostilled, it eliminates the need for further verification by foreign authorities, making it more straightforward for individuals to utilize their documents in other countries. This is particularly beneficial in situations such as applying for jobs, pursuing education, or engaging in legal matters abroad, where quick access to verified documents is essential.

Increased Credibility

Documents that bear an apostille carry a level of trust and credibility that can significantly impact their acceptance. An apostille assures foreign authorities that the document is legitimate and has been verified by a recognized government entity. This added layer of authenticity reduces the likelihood of disputes over the validity of the documents.

Simplified Bureaucratic Processes

The bureaucratic process can be complex, especially when dealing with multiple legal systems. An apostille simplifies this process by providing a standardized method of verification recognized by all member countries. This means that individuals and businesses can bypass the often cumbersome steps involved in getting documents verified in each country, saving time and effort.

Facilitation of Personal and Professional Transactions

For expatriates, students studying abroad, and businesses operating internationally, the apostille plays a vital role in facilitating transactions. Whether it’s for marriage certificates, academic records, or business contracts, an apostille enables smoother interactions by ensuring that documents are readily accepted by foreign authorities.

Apostille Services by States

With our expedited process, Rai’s Apostille Service can get your document apostilled as soon as possible. We offer complete, end-to-end services for obtaining quick U.S. apostille certifications, U.S. Department of State authentications, and foreign embassy legalization.

Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming

How do I get an Apostille with your company?

As an approved licensed and approved vendor of the California Secretary of State, we can make the process of obtaining an Apostille or Authentication very simple for you. We have three potential options for you to get your documents to us for processing, and they are as follows:

Depending on the document in question, you may first need to get a Notarization done. If this is the case, you can schedule one of our commissioned and insured mobile Notary’s to come to you and Notarize the signature on the document. After this is completed we take the document back with us for processing of the California/Federal Apostille.
The second option would be to use our free mail-in service. This means that if your document has already been Notarized or if it’s a vital record (not needing an additional certification), you can call or email us with your completed order form and request a Fedex label. Upon receiving your inquiry, we’ll email you a prepaid overnight Fedex label (free of charge) for you to send your documents to our team for processing.
If you are out of the State/Country and need an Apostille on a document that has not been Notarized or does not contain a public official’s signature…you can reach out and we’ll email you a free prepaid Fedex label to send your document to us. A member of our team will then perform what’s called a “Copy Attestation” and then we Notarize their signature accordingly. Essentially, this is a sworn statement that allows someone (anyone) to swear to the authenticity of a document copy which we then affix to your document. After this is complete we then process the Apostille or Authentication as usual and send it back to you as one complete document.

What are some common types of documents that need an Apostille?

While there is really no end to the type of documents that can be Apostilled or Authenticated, we’ve compiled a short list of some of the more common types of requests we see below:

Corporate Documents

Affidavit
Power of Attorney
Articles of Incorporation/Organizaiton
Certificate of Good Standing
Letter of Authorization
Power of Attorney
Trademark
Bylaws
Certified Translation
Digital Signature Application (PAN)
Undertaking
Copy Certification of ID/Passport
Attestation of Occupancy

Records

Certificate of Marital Status
Background Check
Birth Certificate
Death Certificate
Marriage Certificate
Court Orders
Divorce Decree
Tax Status
Certification of Life
Residency Certificate
Medical Clearance
School Transcript
Diploma

What Countries are Eligible for an Apostille of the Hague?

Albania
Andorra
Antigua and Barbuda
Argentina
Armenia
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Barbados
Belarus
Belgium
Belize
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
Brunei
Bulgaria
Burundi
Canada
Cape Verde
Chile
Colombia
Cook Islands
Costa Rica
Croatia
Cyprus
Czech Republic
Denmark
Dominica
Dominican Republic
Ecuador
El Salvador
Estonia
Fiji
Finland
France
Georgia
Germany
Greece
Grenada
Guatemala
Guyana
Honduras
Hong Kong
Hungary
Iceland
India
Ireland
Israel
Italy
Jamaica
Japan
Kazakhstan
Kosovo
Kyrgyzstan
Latvia
Lesotho
Liberia
Liechtenstein
Lithuania
Luxembourg
Macau
Macedonia
Malawi
Malta
Marshall Islands
Mauritius
Mexico
Moldova
Monaco
Mongolia
Montenegro
Morocco
Namibia
Netherlands
New Zealand
Nicaragua
Niue
Norway
Oman
Panama
Pakistan
Paraguay
Philippines
Peru
Poland
Portugal
Romania
Russia
Saint Kitts and Nevis
Saint Lucia
Saint Vincent and the Grenadines
Samoa
San Marino
São Tomé and Príncipe
Serbia
Seychelles
Singapore
Slovakia
Slovenia
South Africa
South Korea
Spain
Suriname
Swaziland
Sweden
Switzerland
Tajikistan
Thailand
Tonga
Trinidad and Tobago
Tunisia
Turkey
Ukraine
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Venezuela
Vietnam

What about Countries not part of the Hague?

Countries that are not part of the Hague Convention of 1961 are indeed eligible for an Authentication however they must go through a few different steps on the path to final Legalization. Fortunately we do have the infrastructure in place to assist you in every step of this process. Typically the process involves an Apostille at the State level, an Authentication at the Department of State, and then ultimately the Legalization of a given document at the Countries Embassy. Countries often needing these additional services are:

Afghanistan
Algeria
Angola
Bangladesh
Benin
Burkina Faso
Cambodia
Cameroon
Canada
China
Congo Republic
Congo Democratic
Cuba
Egypt
Eritrea
Ethiopia
Ghana
Guinea
Haiti
Indonesia
Iran
Iraq
Ivory Coast
Jamaica
Jordan
Kenya
Kuwait
Laos
Lebanon
Libya
Madagascar
Malaysia
Mali
Mauritania
Mozambique
Myanmar Burma
Nepal
Niger
Nigeria
Pakistan
Palestine
Qatar
Rwanda
Saudi Arabia
Senegal
Sierra Leone
Sri Lanka
Sudan
Syria
Taiwan
Tanzania
Togo
Thailand
Turkmenistan
United Arab Emirates (UAE)
Uganda
Yemen
Zambia
Zimbabwe

Whose signatures can be Apostilled and Authenticated?

The California Secretary of State will Authenticate documents that bear the signatures of public officials including:

Notary Public
Court Deputies & Court Clerks
County Clerks
Department of Justice Officials
County Recorders
FBI Officials
Criminal Identification Specialist (DOJ)
Superior Court Judges

What’s the difference between a California & Federal Apostille?

A Secretary of State issued Apostille and those coming from the Federal Department of State both cary equal weight as far as their status and certification. The true difference is that they verify signatures of different public officials. Depending on the document that you have, we will need to evaluate which agency your documents need to go through and the Country you are needing these documents processed for.

Learn More

Let us take this complicated and time-consuming process off your hands. Contact us to learn more.

Have Questions? Call Us Today! Toll Free: 1-800-766-5146

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